Accrual Basis of Accounting
What is the Accrual Basis of Accounting?
Accrual basis of accounting is a method used for taxation purposes where revenues and expenses are recognized when they are earned or incurred.
![ABA diag 1](https://seeaccountingnow.online/wp-content/uploads/2020/04/ABA-diag-1.jpg)
How it Works
Revenue
A business will make sales during an accounting period.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/ABA-diag-2.jpg)
Some of these will be cash sales.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/ABA-diag-3.jpg)
That is, the money from takings will be deposited in the bank, immediately.
![ABA diag 4](https://seeaccountingnow.online/wp-content/uploads/2021/06/ABA-diag-4.jpg)
Other sales will be made on a credit basis.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/ABA-diag-5.jpg)
With credit sales, customers are given time to pay.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/ABA-diag-6.jpg)
Often, this involves a sale being made in the current accounting period.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/ABA-diag-7.jpg)
But the customer won’t pay until the following accounting period.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/ABA-diag-8.jpg)
If using the accrual method of accounting, you recognize sales in the period they occur.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/ABA-diag-9.jpg)
This is the case whether the sales are cash sales or sales made on credit.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/ABA-diag-10.jpg)
Both will appear in your period-end income statement.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/ABA-diag-11.jpg)
Expenses
The same thing applies to expenses.
![ABA12](https://seeaccountingnow.online/wp-content/uploads/2021/06/ABA12.jpg)
Some will be cash expenses.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/ABA13.jpg)
That is, the business will take money out of the bank to pay for the expenses straight away.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/ABA14.jpg)
At the same time, the business will also buy other goods and services on a credit basis.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/ABA15.jpg)
Here, the goods or services come from a supplier.
![ABA16](https://seeaccountingnow.online/wp-content/uploads/2021/06/ABA16.jpg)
The supplier allows the business time to pay for the goods or services.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/ABA17.jpg)
Again, the payment may not fall due until the following accounting period.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/ABA18.jpg)
With the accrual method of accounting, all expenses are recognized in the period they are incurred.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/aba19.jpg)
This applies to both cash expenses and credit expenses.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/aba20.jpg)
Both will appear on the month-end report.
![](https://seeaccountingnow.online/wp-content/uploads/2020/04/aba21.jpg)
© R.J. Hickman 2020