Deferred Expense
What is a Deferred Expense?
A deferred expense is an expense that has been paid for now but is not recognized until it is actually used.
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How it Works
Sometimes, a business will pay for an expense in advance.
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For example, the business may pay license fees in advance.
![de3](https://seeaccountingnow.online/wp-content/uploads/2021/08/de3.jpg)
This could be for years in advance.
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In such cases, payment for the expense is made now.
![de5](https://seeaccountingnow.online/wp-content/uploads/2021/08/de5.jpg)
However, the expense is not used until later.
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Accordingly, it is more appropriate to record the expense when it is used.
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In order to do this, you first need to defer the expense.
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Here, you defer the entire expense to an asset account.
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Asset accounts show money that belongs to the business or value that is owed to it.
![de10](https://seeaccountingnow.online/wp-content/uploads/2021/08/de10.jpg)
The money paid in advance has not been used yet.
![de11](https://seeaccountingnow.online/wp-content/uploads/2021/08/de11.jpg)
This means the value involved in the transaction still belongs to the business.
![de12](https://seeaccountingnow.online/wp-content/uploads/2021/08/de12.jpg)
And it should be held in an asset account until it is used.
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The money for the expense is paid from the checking account.
![de13](https://seeaccountingnow.online/wp-content/uploads/2021/08/de13.jpg)
So to record the deferral, you begin by crediting the checking account.
![de14](https://seeaccountingnow.online/wp-content/uploads/2021/08/de14.jpg)
This shows money came from the bank.
![de15](https://seeaccountingnow.online/wp-content/uploads/2021/08/de15.jpg)
At the same time, you debit a prepayment account.
![de16](https://seeaccountingnow.online/wp-content/uploads/2021/08/de16.jpg)
This shows the money will be used for a deferred expense.
![de17](https://seeaccountingnow.online/wp-content/uploads/2021/08/de17-1.jpg)
When complete, the transaction will show that money came from the bank and will be used for a deferred expense.
![de18](https://seeaccountingnow.online/wp-content/uploads/2021/08/de18.jpg)
Later on, you will need to record the expense.
![de19](https://seeaccountingnow.online/wp-content/uploads/2021/08/de19.jpg)
Here, you need to calculate the used portion of the prepayment.
![de20](https://seeaccountingnow.online/wp-content/uploads/2021/08/de20.jpg)
Then you transfer that amount to the expense account.
![de21](https://seeaccountingnow.online/wp-content/uploads/2021/08/de21.jpg)
To record the transaction, you credit the prepayment account.
![de22](https://seeaccountingnow.online/wp-content/uploads/2021/08/de22.jpg)
This shows you have taken value from the deferred expense account.
![de23](https://seeaccountingnow.online/wp-content/uploads/2021/08/de23.jpg)
Then you debit the expense account.
![de24](https://seeaccountingnow.online/wp-content/uploads/2021/08/de24.jpg)
This shows the money was used for expense.
![de25](https://seeaccountingnow.online/wp-content/uploads/2021/08/de25.jpg)